HawkSoft enables you to create invoices for premiums, taxes, and other fees. The following articles will help you to create a customer invoice, explain how to enter retained commission, and provide instructions for applying and recording customer payments.
Your administrator can configure invoice settings, including creating line items or changing the invoice footer. For more information, see Trust Accounting Setup Overview.
For additional information about Trust Accounting with HawkSoft in general, see Trust Accounting Overview.
Creating an Invoice
HawkSoft enables you to create, print, and email invoices for your customer, including invoices for premium, taxes, and other fees. Tracking invoices in HawkSoft, enables your agency to report on customer receivables balances, as well as payables balances for money owed to the carrier.
Creating a Courtesy Invoice
This article describes how to create an invoice or receipt that does not create a customer balance in HawkSoft, and is not transferred to QuickBooks. You may need to do this, for example, when a lender requests an invoice that you will not be receiving a payment for, or when you facilitate a customer's payment directly to a carrier. An invoice of this type is available and recommended as an ACORD form, but can also be generated using HawkSoft accounting functions.
Creating a Customer Statement
This article describes how to create a statement of transactions you can send to your customer. You can create a list of open invoices, or a list of all transactions for a given date range.
Processing an NSF Invoice
This article explains how to create an invoice for a customer check that has been returned by your bank due to non-sufficient funds (NSF). Both the check amount and the additional NSF fees are recorded in the client file as well as on the invoice.
Processing a Payment for an NSF Invoice
This article explains how to apply a payment from a customer, carrier, or a carrier credit sweep to an open non-sufficient funds (NSF) invoice and to create a log note to document the payment in the client file.
Applying an Unapplied Credit or Payment to an Open Invoice
HawkSoft enables you to record unapplied credits and unapplied payments that can be applied to an open invoice at a later time. This article explains how to apply a previously entered unapplied credit or unapplied payment to an open invoice.
Premium Finance Invoicing
This article describes how to create an invoice with financed premium in HawkSoft. The Split Detail feature enables you to create an invoice showing the financed premium amount, as well as the premium down payment. The Split Detail feature also enables you to include or exclude the financed amount from the amount due in the Invoice Total.