Printing a Check in QuickBooks

This article describes the process for printing checks in QuickBooks®. Checks are printed for refunds to customers, payables to carriers, or receipts that have been entered as Agency Check to Company as the Invoice Item.

This procedure is typically performed by a Manager or Bookkeeper as part of the Close of Day process, after exporting the transaction from HawkSoft to QuickBooks.

Your agency must have pre-printed checks that include bank account information. You can order these directly through your bank, Intuit®, or any third-party check supplier.

To perform this task, no specific HawkSoft user permissions are required.

  1. Click File > Print Forms > Checks from the main QuickBooks menu bar.

    The Select Checks to Print task dialog opens.

  2. Make sure data in the Bank Account and First Check Number fields is accurate.
  3. Select the checks you want to print.

  4. Click OK.

    The Print Checks dialog opens with the Settings tab selected.

  5. Verify correct settings.

  6. Select the Check Style you are using, and then click Print.

    When printing is complete, the Print Confirmation dialog appears.

  7. Verify all checks have printed correctly.

    If all checks have printed correctly, click OK to close the Print Confirmation dialog.

    Checks created in HawkSoft will have a memo containing the client name, client ID, and policy number.

    If all checks have not printed correctly, see below.

  1. In the Print Confirmation dialog, select any check you want to reprint.
  2. Click OK.
  3. Continue with step 5, above.

For more information on printing checks in QuickBooks, see the Intuit QuickBooks Support website.

  1. Click the New button in the upper-left corner.

  2. Click Select Checks to Print in the Vendors column.

  3. Make sure data in the Bank Account and First Check Number fields is accurate.
  4. Select the checks you want to print.

  5. Click Preview and Print.

    The Print Checks dialog opens.

  6. Click Print.

  7. Review the check, then click on the Printer icon, choose your printer, then click Print.

    When printing is complete, the Print Confirmation dialog appears.

  8. Verify all checks have printed correctly.

    If all checks have printed correctly, click OK to close the Print Confirmation dialog.

    Checks created in HawkSoft will have a memo containing the client name, client ID, and policy number.

    If all checks have not printed correctly, click No, then see below.

  1. In the Print Confirmation dialog, select any check you want to reprint.
  2. Click OK.
  3. Continue with step 5, above.

For more information on printing checks in QuickBooks, see the Intuit QuickBooks Support website.

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