Review Trust Accounting Report

HawkSoft enables you to generate a report of all Trust Accounting transactions for an individual date or a specific date range. Each transaction included in the report represents funds to be deposited in the agency bank account. This article will help you run and then review the Trust Accounting report.

Before recording the deposit in QuickBooks, run the Trust Accounting Report for the time-frame in which receipts for the payments were created. When you review a Trust Accounting report, compare the day's deposit total with the information on the report. This should account for all cash, check, and credit transactions.

The Trust Accounting Report can include:

• Receipts for payments
• Invoices
• Credit Memos
• Company Payable checks

This article describes the steps to generate a Trust Accounting Report.

The Trust Accounting Report does not include payments that are made directly to the Carrier.

End of Day Reports

Running a Trust Accounting Report

1. To access:

   From the Desktop: Click Accounting > Trust Accounting from the HawkSoft menu bar.

   OR

   From the HawkSoft Browser app: Click the Accounting icon in the left column of the HawkSoft start page to access.

2. Click Search to create a custom report on transactions.

   OR

   Click Trust Accounting, and then select a report to run.

   Today - All transactions from today.

   Yesterday - All transactions from yesterday.

   To Be Exported - Transactions in HawkSoft that have not yet been exported to QuickBooks.

   QB Transfer Queue - Transactions that have been exported to QuickBooks from HawkSoft.

3. Conditional: If you selected Search, select any number of filters to narrow the contents of your report.

   Filter Descriptions

   Category	Filter	Function
   By Date	Date Type	Filters by transactions based on the selected Date Type (Item Date The effective date of the transaction., Creation Date The date the transaction was entered into HawkSoft., Due Date The date the invoice is due., Export Date The date the transaction was exported to QuickBooks.) and Start and End dates.
   	Select Range	Select a date range from the drop-down. HawkSoft will auto-fill the Start Date and End Date based on your selection.
   	Start Date	Filters by transactions occurring on or after this date.
   	End Date	Filters by transactions occurring on or before this date.
   By Customer Data	First Name	Filters by the first name for Named Insureds or Main Contacts.
   	Last Name	Filters by the last name for Named Insureds or Main Contacts.
   	Business Name	Filters by the client's business name.
   	Customer ID	Filters by the client Customer ID.
   By Accounting Details	Reporting Account	Filters for the reporting account on the transactions. For example, you can run a report for invoices by selecting Burns & Wilcox (Or any applicable payable accounts).
   	Bank Account	Filters for the bank account on the transactions. This is only applicable when there is more than one account for the agency.
   	Item Type	Filters by transaction type.
   	Include Voided Items	Check this box to show transactions that have previously been voided in HawkSoft.
   By Office (Multi-office Agencies only)	Policy Office	Filters for the office of the policy associated with the transaction. "All Offices" is selected by default. To see only transactions associated with a particular office, select that office from the drop-down.
   	User's Office	Filters for the office of the user who created the transaction. "All Offices" is selected by default. To see only transactions associated with a particular office, select that office from the drop-down. For agencies using User Permissions by Office, "All Offices" displays transactions from all offices that you have permissions to view accounting reports in (or the entire agency's transactions, if you have administrator access).

4. Click Generate Report.

   The HawkSoft Trust Accounting report opens.

Review the Trust Accounting Report

Once you have completed running the Trust Accounting Report, verify your total payments received. Make any necessary corrections, and then you are ready to export the transactions to QuickBooks.

See Refunds and Corrections Overview and Exporting to QuickBooks for more information.

Mark Transactions as Do Not Transfer

This option allows you to remove transactions from the Trust Accounting Report. This option is useful when you do not want to send transactions to QuickBooks. For example, when you are creating opening balances in HawkSoft, sending the transaction to QuickBooks will create a duplicate transaction.

1. Check the box next to each transaction you do not want to export to QuickBooks from the Trust Accounting Report.

2. Click the Do Not Transfer button.

   The Set item(s) to "Do Not Transfer" dialog opens.

3. Click the Mark "Do Not Transfer" button.

   All transactions you selected will be removed from the report.

This feature is also helpful for agencies who do not integrate with QuickBooks. You can use this to clear the report when you make a deposit.

---