Additional Interests

Additional interests (AI) can be added to a policy, as well as to a specific line of business, location, coverage, hazard, scheduled item, vehicle, or watercraft when entering policy information.

The Additional Interests screen lists all additional interests on the policy. Each line item includes the additional interest Type, the Name of the interested party, and what the interest Applies to (entire policy, specific location, coverage, hazard, or scheduled item).

This article explains how to add and modify additional interests on a policy.

Your agency can create a list of commonly used additional interests, For information , see Additional/Other Interests/Certificate Holder Database.

You can access this screen when:

  1. Click New to open the Add/Edit Additional Interests dialog.

  2. Complete the following additional interest information:

    Type – Select the type of additional interest from the available drop-down list.

    Select <View Complete List> to display additional options.

    Rank–Optional: Use the drop-down list to designate a rank for the additional interest. Rank is useful when more than one AI is associated with an item.

    Contact Information – Enter contact information for the additional interest.

    Click AI Lookup to retrieve contact information from the Additional/Other Interests/Certificate Holder Database. To add an Additional Interest to the database, complete the Name and Address fields and any other details as needed, then click Add to Additional/Other Interest/Certificate Holders Database.

    Loan Number – Enter the number of the loan the additional interest applies to.

    Payor– Check if the policy premium will be paid by the additional interest.

    Associated Item- Click Changeto associate this additional interest with a specific coverage.

    Associated Item – (Available when accessing from the Additional Interest side-tab only). The line of business, location, coverage, hazard, or scheduled item the additional interest is associated with.

    When adding a new additional interest to the policy from the Additional Interest side-tab, the associated item defaults to the Policy Coverages/Fees/Taxes.

    Change – (Optional: Available when accessing from the Additional Interest side-tab only) Click to associate the additional interest with a different item.

    The Change Associated Item dialog opens. Each line of business on the policy is listed on this dialog, as well as the Policy Coverages/Fees/Taxes.

    1. Click the +/– to expand an LOB to see all locations, coverages, hazards, and scheduled items for that LOB.
    2. Select a line of business, location, coverage, hazard, scheduled item, or Policy Coverages/Fees/Taxes to associate the additional interest with.

  3. Click OK to save the change to the associated item.

  4. Click OK to close the Add/Edit Additional Interests dialog.

The additional interest is now listed on the Additional Interest dialog and is indicated on the appropriate screen (Coverages, Hazards, or Scheduled Item) with a Y in the AI column.

  1. Check the box in the AI column for the coverage, hazard, or schedule.

    The Additional Interests dialog opens.

  2. Click New to open the Add/Edit Additional Interests dialog box.

  3. Complete the additional interest information.

    Type – Select the type of additional interest from the available drop-down list.

    Select <View Complete List> to display additional options.

    Rank–Optional: Use the drop-down list to designate a rank for the additional interest. Rank is useful when more than one AI is associated with an item.

    Contact Information – Enter contact information for the additional interest.

    Click AI Lookup to retrieve contact information from the Additional/Other Interests/Certificate Holder Database. To add an Additional Interest to the database, complete the Name and Address fields and any other details as needed, then click Add to Additional/Other Interest/Certificate Holders Database.

    Loan Number – Enter the number of the loan the additional interest applies to.

    Payor– Check if the policy premium will be paid by the additional interest.

The line of business, coverage, hazard, or schedule now has a Y in the AI column, indicating that an additional interest has been added.

  1. Highlight the vehicle on the Vehicles screen or the watercraft on the Watercraft screen, then click Edit.

  2. Below the Additional Interest(s) list, click New.

    The Add/Edit Additional Interests dialog opens.

  3. Complete the additional interest information.

    Type – Select the type of additional interest from the available drop-down list.

    Select <View Complete List> to display additional options.

    Rank–Optional: Use the drop-down list to designate a rank for the additional interest. Rank is useful when more than one AI is associated with an item.

    Contact Information – Enter contact information for the additional interest.

    Click AI Lookup to retrieve contact information from the Additional/Other Interests/Certificate Holder Database. To add an Additional Interest to the database, complete the Name and Address fields and any other details as needed, then click Add to Additional/Other Interest/Certificate Holders Database.

    Loan Number – Enter the number of the loan the additional interest applies to.

    Payor– Check if the policy premium will be paid by the additional interest.

The vehicle will now list the additional interest in the Additional Interest(s) list.

You can add an additional interest to a location or building on the Coverages tab.

  1. Select the Coverages side-tab with the Location the additional interest should be applied to.

    The additional interest needs to be applied only to one instance of the location. If the same location has been added to multiple LOBs, HawkSoft recommends adding the AI to the first LOB listed for the policy.

  2. Check the box in the AI column for to the location or building.

    The Additional Interests dialog opens.

  3. Click New.

    The Add/Edit Additional Interest dialog opens.

  4. Complete the additional interest information.

    Type – Select the type of additional interest from the available drop-down list.

    Select <View Complete List> to display additional options.

    Rank–Optional: Use the drop-down list to designate a rank for the additional interest. Rank is useful when more than one AI is associated with an item.

    Contact Information – Enter contact information for the additional interest.

    Click AI Lookup to retrieve contact information from the Additional/Other Interests/Certificate Holder Database. To add an Additional Interest to the database, complete the Name and Address fields and any other details as needed, then click Add to Additional/Other Interest/Certificate Holders Database.

    Loan Number – Enter the number of the loan the additional interest applies to.

    Payor– Check if the policy premium will be paid by the additional interest.

  5. Click OKto save the additional interest.
  6. Click OK to close the Additional Interest dialog.

A Y in the AI column indicates that an additional interest has been added. To view or modify the interest, click on the Additional Interests side-tab.

When a carrier download contains an additional interest on a line of business, location, or building, a coverage with the description, "Additional Interest", is added to the downloaded policy. That coverage item has the additional interest information from the download attached to it.

All additional interests on the policy are listed on the Additional Interest screen.

  1. From the Client/Policy dialog, select the Additional Interest side-tab.

  2. Select the additional interest to be modified, and then click Edit.

    The Add/Edit Additional Interest dialog opens.

  3. Modify the additional interest information as needed.

    Type – Select the type of additional interest from the available drop-down list.

    Select <View Complete List> to display additional options.

    Rank–Optional: Use the drop-down list to designate a rank for the additional interest. Rank is useful when more than one AI is associated with an item.

    Contact Information – Enter contact information for the additional interest.

    Click AI Lookup to retrieve contact information from the Additional/Other Interests/Certificate Holder Database. To add an Additional Interest to the database, complete the Name and Address fields and any other details as needed, then click Add to Additional/Other Interest/Certificate Holders Database.

    Loan Number – Enter the number of the loan the additional interest applies to.

    Payor– Check if the policy premium will be paid by the additional interest.

    Associated Item – The coverage, hazard, or scheduled item the additional interest is associated with.

    Change – Optional: Click to associate the additional interest with a different item.

    The Change Associated Item dialog opens. Each line of business on the policy is listed on this dialog, as well as the Policy Coverages/Fees/Taxes.

    1. Click the +/– to expand an LOB to see all locations, coverages, hazards, and scheduled items for that LOB.
    2. Select a coverage, hazard, scheduled item, or Policy Coverages/Fees/Taxes to associate the additional interest with.

    Items available to associate the additional interest with are listed in bold.

The additional interest information is updated on the policy.

To modify an additional interest from the Coverages or Hazards screen, click to select the Additional Interest option. Click Edit, and then modify as needed.

  1. From the Client/Policy dialog, select the Additional Interest side-tab.

  2. Highlight the additional interest to be removed, and then click Delete.

The additional interest is removed from the policy.

Deleting an additional interest from the policy will not remove it from the Additional/Other Interests Database.

After entering or modifying additional interest information, click on the available side-tabs to complete the Client/Policy screens as needed, and then click Finish to save and exit.

See Change Policy Information or Change Client Information for additional information.

Required Permissions:
In order to complete this task, user permissions must be set to include:

Client Actions> Action Menu

See User Permissions for more information.

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